Data Access Set:
Data access set is used to
restrict balancing segment values or management segment values with read or
write privileges to a particular responsibility or user.
Once we complete a ledger with the
entire ledger options system internally generates a default data access set
with the same name as our primary ledger which is going to give access to full
ledger with read and write privileges. This will be automatically assigned to
the responsibility using GL data access set profile option. The default data access set will give access
to full ledger with read and write privilege. We cannot modify default data access set.
We can also define additional
data access set based on our business requirement. We can define any number of
data access sets but only one data access set can be assigned to general ledger
responsibility by using GL data access set profile option at any point of time.
We cannot perform open/close
periods from a responsibility to which we have a restricted data access set. We
will be allowed to perform open/close periods only those
responsibilities to which we have full ledger access
Access set types:
1.
Full ledger
2. Balancing
segment value
3.
Management segment value
Full
ledger:
Full ledger accesses means
having full read and write access to the ledger and all of its balancing
segment values or management segment values
Balancing
segment value:
If you assign specific balancing
segment values to legal entities and ledgers, you will only be able to use
those balancing segment values during transaction processing and journal entry.
Management segment value:
When
securing management segment values for a ledger, take note of the management
segment values you used when you assigned the default accounts to the ledger,
such as the retained earnings account and the cumulative translation adjustment
account.
The privileges available for all the three Data Access sets are:
Read only: Users
allow viewing data in ledgers and balancing or management segment values.
Read and Write: Allows users to view and enter data in
ledgers and balancing or management segment values.
Steps required for defining data access set:
Step1:
Define
data access set
Navigation:
Go to GL Super User Responsibility => Setup
=> financials => data access set
1.
Enter data access set name.
2.
Select chart of accounts.
3.
Select calendar.
4.
Select access set type.
5.
Enter access details.
6.
Select ledger/ledger set.
7.
Select specific balancing or management segment
value.
8.
Select privileges read and write or read only as
per our requirement.
9.
Save your work.
Step2:
Assign
data access set to GL responsibility
Navigation:
Application:
System administrator
Profile
=> system
